1. Introduction
Data is a goldmine for businesses, and with the increase in its production, the volume keeps increasing. Hence, data management is essential for every business, and one of the most effective ways to do so is through data archiving. Whether organisations have non-SAP or SAP systems, data archiving, in general, refers to the strategic approach to data growth management, system performance optimisation, and efficient usage of database resources.
This article will highlight the important reasons why archiving is the best bet.
2. Benefits of data archiving in SAP
Data archiving has become an indispensable practice for organisations that want to streamline their operational workflow and optimise system performance. This process not only boosts system efficiency but also safeguards valuable historical data. As a result, it ensures that organisations maintain compliance and have access to important information as and when needed Here are some of its major benefits:
2.1 Reduced data storage needs
One of the prominent advantages of SAP archiving is the significant reduction in data storage needs. By removing inactive data, organisations can free up valuable database storage, further reducing the database size and its associated costs.
2.2 Improved system performance
As the volume of data in the system decreases through archiving, the overall system performance substantially improves. An enhanced system performance leads to faster response time for transactions, queries, etc. Adding to this, the retrieval and processing of data also become more rapid. This is particularly imperative for organisations with complex business operations and databases.
2.3 Better compliance with data retention policies
SAP data archiving helps organisations implement data retention policies much more effectively and efficiently. Defining appropriate retention periods and archiving criteria enables organisations to better comply with legal, regulatory, and business needs for data retention and disposal.
2.4 Increased sustainability
Data generation and storage use a lot of energy and can harm the environment. If unchecked, it can go on to become an invisible polluter by increasing CO2 levels. By reducing database storage, organisations indirectly lower their carbon footprint, thereby contributing to the much-needed green and sustainability movement.
A few other benefits of data archiving include the following –
- Reduce overall storage cost and the total cost of ownership of SAP systemsÂ
- Ensures the production system uses fewer resources
- Increases the performance of the SAP system
- Easier and shorter backup timesÂ
- Shorter migration times when moving to cloud storage, for instance, or when migrating to the SAP S/4HANA version.Â
3. Conclusion
Regular archiving in SAP is not merely a routine IT practice; it is a crucial practice for organisations… It offers tangible benefits- from cost savings and improved performance to a reduced environmental impact. Today, several organisations and solution providers offer SAP data archiving with significant advantages, features, and even their automated software systems. For your archiving requirements, you can partner with them.
