Recruiting Event Volunteers – Why Should You Avoid It?

Event organization and management are significant responsibilities. These require the involvement of a lot of people to set up the event perfectly. Organizers often rely on volunteers to manage event logistics, décor, security, and ticketing and to guide the attendees. All of these tasks need skills and experience to manage them perfectly.

 Not all volunteers are well-trained and require constant support and guidance. In other words, they might not share your workload but only add to it. It has its own set of drawbacks that you must know to make the right choice.

Get into the details of this article to learn and explore why you should avoid recruiting event volunteers and opt for professional solutions to boost perfection and success.

Top 6 Reasons to Not Recruit Event Volunteers

Recruiting volunteers for small-scale events is a common trend. It might give you the illusion of cost saving at the moment, but can cause more loss than profit. Relying on unknown volunteers can pose various threats to your event, so you need to decide carefully.

Here are the major reasons you should not recruit event volunteers and look for professional alternatives for management.

1. Require On-Job Training

The first and foremost reason to not recruit volunteers for events is that they require on-the-job training. Not all volunteers have knowledge and expertise in managing tasks related to event organization. Hiring them means you will have to offer them on-the-job training. You might not have enough time or a hands-on job to train the volunteers and then utilize their skills.

On the other hand, even if you succeed in hiring trained volunteers, they might be unable to decide and act independently and will require constant guidance. Most organizers hire event companies in Dubai and let experts manage everything and organize a perfect event.

2. Unreliable and Inflexible

Volunteers can be unreliable and inflexible which is the next reason to not recruit them for your event. You might onboard them for a week before the event. A volunteer might work for two days and then quit on the third day as they do not have their salary at stake.

They might consider the job hectic or tricky and give up on it. It will leave you in a bind as you will short time to look for alternative options. So, it is much better to rely only on professional support and put all your worries to rest.

3. Poor Coordination

Poor coordination is another significant reason you should not recruit volunteers for your event. Event organization and management require coordination and cooperation at an advanced level. With a lack of experience and expertise, the volunteers will struggle to fulfil the coordination demands of the job.

Their incompetency will reflect on your event and may even lead to failure or loss. On the other hand, experts from professional companies develop proper schedules and event timelines to enhance on-ground coordination. It helps them ensure everything is up to par at the event.

4. Lack of Time and Cost-Efficiency

Lack of time and cost efficiency are the other reasons you should avoid recruiting event volunteers. Most event organizers recruit volunteers at the last moment to utilize extra hands and support. It is more common in small-scale events where organizers have a limited budget. Recruiting volunteers means they can cut wages and enjoy some savings.

However, the same can end up causing more loss. The volunteers might break or damage something at the venue for which you will have to pay later. It will also waste time as you might need to look for something from scratch and pay for it too. So make a careful choice.

5. Legal Issues

Legal issues are another reason you should not recruit event volunteers. Some countries have stricter labor laws than others. Volunteers cannot receive wages and only regular or part-time workers are liable for that. So, you will need to think about authentic and legal ways to compensate them or you might land into trouble.

On the other hand, if you recruit volunteers and skip the background check, it might land your setup in legal trouble. People with some malicious purpose might even pose as volunteers and access the event to practice their wrong agendas. So, you must be cautious about giving event access to unknown people.

6. May Hurt Professional Image

Recruiting volunteers for your event may hurt the professional image which is the last reason to give up on the idea. Volunteers lack the professional skills, expertise and creativity required for putting together an event. They might make some decisions regarding theme, décor or other aspects which might not go well with your professional or brand image.

So, you will always be on your toes and will be unable to leave anything to volunteers. You can instead hire professionals from event companies in Dubai and let them perfectly curate and design event themes, décor and other details to support and uplift your professional image.

Are you looking for alternatives to recruiting event volunteers?

Instead of relying on volunteers, you can hire professional event organizers and let their teams handle all event aspects smoothly. You will not have to provide constant guidance but can sit back and watch a perfectly successful event unfold.